<Draft> Privacy Statement for HRMS Aces

Statement No 26376


Information about our Organisation and Web site


Modern information and communication technologies play a fundamental role in the activities of an organisation like HRMS Aces . We are based in United Kingdom .

Our principal activities are:



Our privacy policy covers HRMS Aces and its Web sites:

Controller: Barry Cooper
Web Sites(s): www.hrmsAces.com
www.hrmsAces.co.uk
www.OracleAces.com
www.OracleAces.co.uk
www.PeoplesoftAces.com
www.PeoplesoftAces.co.uk
www.SAPhrAces.com
www.SAPhrAces.co.uk
www.ex-HRcon.com
www.ex-HRcon.co.uk


Providing Visitors with Anonymous Access


You can access our Web sites home page and browse our sites without disclosing your personal data.

The services and links of our Web sites


Our Web sites enable you to communicate with other visitors or to post information to be accessed by others. When you do so, other visitors may collect your data.

Our Web sites may include links to third party Web service providers.

Automatic Collection of Information


We automatically log personal data by means such as programming or we link information automatically logged by such means with personal data about specific individuals. We do so for the following purposes:

  • Technical administration of the Web site:
    • Email verification and authorisation
    • User grouping (classification)
    • User identification
  • To enable content restriction to certain users

We use cookies to store personal data or we link information stored in cookies with personal data about specific individuals. We do so for the following purposes:

  • Technical administration of the Web site:
    • User registration
    • Content restriction to user groups
    • Post counts for frequent users
    • Content abuse and anti-spam protection
  • User administration (personalisation of content)

Data Collection and Purpose Specification


We collect the personal data that you may volunteer while using our services.

We do not collect information about our visitors from other sources, such as public records or bodies, or private organisations.

To access the table of personal data collected and purposes for which they are used, please click here

We do not collect or use personal data for any purpose other than that indicated in the table below.

If we wish to use your personal data for a new purpose, we offer you the means to consent to this new purpose: admin@hrmsaces.co.uk

Disclosure and Visitor Choice


We do not disclose your personal data to our subsidiaries or other organisations.

Confidentiality / Security


We give you the option of using a secure transmission method to send us the following types of personal data:

  • primary personal data (such as name and contact details)
  • other personal and profiling data (such as physical description, leisure activities)
  • identifiers (such as credit card details, Web site password)

We have implemented security policies, rules and technical measures to protect the personal data that we have under our control from:

  • unauthorised access
  • improper use or disclosure
  • unauthorised modification
  • unlawful destruction or accidental loss

All our employees and data processors, who have access to, and are associated with the processing of personal data, are obliged to respect the confidentiality of our visitors' personal data.

We ensure that your personal data will not be disclosed to State institutions and authorities except if required by law or other regulation.

Access to the personal data we may hold about you


You can ask us, by:

  • sending an email ( admin@hrmsaces.co.uk )
whether we are keeping personal data about you.

Upon request, which you can indicate by:

  • sending an email ( admin@hrmsaces.co.uk )
We will provide you with a readable copy of the personal data which we keep about you, within 4 weeks. - although we may require proof of your identity before such disclosures are made-. We will provide the information without any charge.

We allow you to challenge the data that we hold about you and, where appropriate, you may have the data:

  • erased
  • rectified or amended
  • completed

We do not reserve the right to refuse to provide you with a copy of your personal data.

Privacy Compliance


Our privacy policy is compliant with the following instrument: Data Protection Act (UK)

There are no global or regional regulatory or self-regulatory schemes applicable to our web site or organisation.

In order to demonstrate that our privacy policy accords with the above privacy instrument, we are:

  • voluntarily committed to a Self Assessment procedure

Self Assessment procedure

Name or designation of the privacy policy person or service Annual internal audit and compliance review.

Privacy Support


If you have an enquiry or concern about our privacy policy, please contact:

Email address : admin@hrmsaces.co.uk
URL :

We do not recommend another means by which visitors' concerns may be addressed.


TABLE of personal data collected and purposes for which they are used

Primary personal data/Business information

x volunteered by each visitor
- collected from public records or bodies
- collected from private organisations

Primary personal data

Technical administration of the Web site Research &development Customer Administration Marketing Trading in personal data
Name

x

-

x

-

-

Gender

x

-

x

-

-

Address

-

-

-

-

-

E-mail address

x

-

x

-

-

Phone/Fax number

-

-

-

-

-

other (describe)

Date of Birth

x

-

x

-

-

Business Information

Technical administration of the Web site Research & development Customer Administration Marketing Trading in personal data
Employer/organisation

x

-

x

-

-

Job title

x

-

x

-

-

Address

-

-

-

-

-

E-mail address

x

-

x

-

-

Phone/Fax number

-

-

-

-

-

other (describe)

Location

x

-

x

-

-

Other personal details and profiling data

x volunteered by each visitor
- collected from public records or bodies
- collected from private organisations

Technical administration of the Web site Research & development Customer Administration Marketing Trading in personal data
Personal details

-

-

-

-

-

Physical description

-

-

-

-

-

Family characteristics

-

-

-

-

-

Education and skills

x

-

x

-

-

Life style or personal tastes

-

-

-

-

-

Financial resources

-

-

-

-

-

other (describe)

-

-

-

-

-

Identifiers

- volunteered by each visitor
- collected from public records or bodies
- collected from private organisations

Technical administration of the Web site Research & development Customer Administration Marketing Trading in personal data
On-line identifiers

-

-

-

-

-

Financial identifiers

-

-

-

-

-

identifiers assigned by Public bodies

-

-

-

-

-

Biometrics identifiers

-

-

-

-

-

other (describe)

-

-

-

-

-

Specific Data

- volunteered by each visitor
- collected from public records or bodies
- collected from private organisations

Technical administration of the Web site Research & development Customer Administration Marketing Trading in personal data
Racial or ethnic origin

-

-

-

-

-

Political opinions

-

-

-

-

-

Religious or philosophical beliefs

-

-

-

-

-

Trade union membership

-

-

-

-

-

Health/Medical data

-

-

-

-

-

Sex life

-

-

-

-

-

Police/Justice data such as civil/criminal actions brought by or against the visitor

-

-

-

-

-

other (describe)

-

-

-

-

-